Preparedness Toolkit

Introduction

[Note: If you are searching for information on managing Site Memberships for exercises, please visit the Exercises section of the user guide.]

Communities provide PrepToolkit users with areas to collaborate on specific areas of interest. Within a community, users may chat, share ideas, post files, and more.

Some communities are public and available to anyone with a PrepToolkit account. Others, however, are private. If a user attempts to navigate to a private community, that user will see a "Not Found" message. Access to private communities is managed by a Community Manager. 

PrepToolkit account holders request access to a community from the Available Communities list on the Communities page, as shown below:

Site Memberships

Community Managers have access to an area within their community to manage site memberships. To access this management area, select the menu icon at the top left side of the screen to open the Admin menu. Expand the site section, then select Members and Site Membership. This will take you to the Site Membership area.

Within the Site Memberships area you can approve or deny community site membership requests, add new site members, assign and remove user roles, and remove community members.

• Approve or Deny Community Site Membership Requests: As a Community Manager, you will be notified when a user requests to join your community. Within the Site Administration area, you can see all pending membership requests by selecting the hamburger menu on the top right side of the screen and selecting View Membership Requests.
  
  Select the Reply icon (highlighted above) to take action on a user's request. After selecting the Reply icon, you may review the user's comments and choose to Approve or Deny their request.
  • You must provide comments in the Reply Comments box in order to save your changes. Be aware that comments in the Reply Comments box will be sent to the user along with the notification of whether their request was approved or denied.
    

• Add New Site Members: To add new users who have not requested to join your community, select the blue plus sign icon on the top right side of the screen when viewing the Site Memberships page. Only self-registered users will be available for assignment to your community.
  
  1. Search for names, as needed.
  2. Check the checkbox for the user you would like to assign as a member of your community.
  3. Select Done.
• Assign and Remove User Roles: To assign or remove roles assigned to members of your community, select the hamburger menu for the target user and select Assign Site Roles. Check the checkbox for any roles you would like to add and uncheck the checkbox for any roles you would like to remove. Select the Update Associations button.
  
• Remove Community Members: To remove a member from your community, select the hamburger menu for the target user and select Remove Membership.